House Bill of Lading
In this Article
This article explains how to view and create House Bill of Lading in Logiware.
Note
It is a legal document that provides a proof of the contract made between a consignee and the carrier company. HBL acknowledges the consignment to have been received by the carrier without any damage for further shipment to the consignee.
Functional Flow
Go to Warehouse > Import > IPI Receiving, select the Shipment and click on HBL LIST section.
Any existing HBL in the system that has been processed by the destination can be viewed here. To update the details, click on the Shipment from HBL List and click on Edit.
Adding New HBL
To manually add new HBL, click on the icon indicated as + New House BL.
Fill-in appropriate details in the section to add the HBL.
- HBL Reference
| Field | Description |
| Co-loader | Select the Co-loader for the HBL. |
| AMS HBL Number | Enter the AMS Number for the HBL. |
| HBL Number | Enter the HBL Number here. |
| Consignee | Enter the Consignee Name for the HBL. |
| Customer Reference | Enter the Customer Reference for the HBL. |
| Payment Type | Select the Payment Type for the HBL. |
| Shipper | Enter the Shipper for the HBL. |
| IPI | Select this option to enable IPI. |
| File IT | Select this option to enable File It. |
| Destination | Select the destination address for this HBL. |
| Warehouse Name | Select the Warehouse name for the HBL. |
| IT Number | Enter the IT Number for this HBL. |
- Cargo Details
| Field | Description |
| Manifested Pieces | Enter the number of Manifested pieces for the HBL. |
| Manifested Package Type | Enter the type of Manifested package for the HBL. |
| Manifested Pallets | Enter the Manifested Pallets for the HBL. |
| Received Pieces | Enter the number of Received pieces for the HBL. |
| Received Package Type |
Enter the type of Received package for the HBL. |
| Received Pallets | Enter the Recieved Pallets for the HBL. |
| Manifested Weight | Enter the Manifested Weight for the HBL. |
| Manifested Volume | Enter the Manifested Volume for the HBL. |
| Exchange Pallets | Enter the Exchange Pallets for the HBL. |
| Received Weight | Enter the Received Weight for the HBL. |
| Received Volume | Enter the Received Volume for the HBL. |
| Received Exchange Pallets | Enter the Received Exchange Pallets for the HBL. |
| Inventory Location | Enter the Inventory location of the HBL. |
| Headload | Select to enable Headload for the HBL. |
| Commodity | Enter the commodity for the HBL. |
| Marks | Enter the Marks for the HBL. |
| Cargo Hold Notes | Enter the Cargo Hold Notes for the HBL. |
| Cargo Hold | Enable Cargo Hold using this field. |
| Actual Marks | Enter the Actual Marks for the HBL. |
| Mark Hold | Enable Mark Hold using this field. |
| Hazardous | Enable this field if the cargo is hazardous in nature. |
- Release
| Field | Description |
| Freight Released By | Enter the Name of individual who released the consignment from the porter. |
| Freight Released Date | Enter the date on which the consignment gets released from the porter. |
| Freight Released | Enable this field to indicate if the freight was released. |
| Customs Entry Number | Customs Entry Number for this HBL will be automatically updated. |
| Customs Entry Date | Customs Entry Date for this HBL will be automatically updated. |
| Custom Released | Enable this field to indicate if the custom has been released |
| Custom Broker | Enter the Customs Broker for this HBL. |
| CBP Go Number | This field specifies the Customs GO number to be used in case of non-clearance. Note: GO alert will be sent in case the GO Date mentioned in the Charges section is passed. |
| Delivery Order | Enable this field to indicate the Delivery Order. |
| Exchange Pallets Resolved | Enable this field to indicate if the exchange pallets got resolved. |
| Door Delivery | Select this option to enable delivery to the door of consignee. Note: In case of Door Delivery, there will be an option of Door Delivery Order in the Print section of HBL. |
| CFS Release | Enable this field to indicate if the freight was released |
| Cargo Released To | Enter the name to whom the cargo has been released. |
| Cargo Released By | Enter the name by whom the cargo has been released. |
| Cargo Release Date | Enter the date on which the cargo has been released. |
| Driver | Enter the Driver for the HBL. |
| Driver License | Enter the Driver License for the HBL. |
| Delivery Date | Enter the Delivery Date for the HBL. |
| Delivery Notes | Enter the Delivery Notes, if any, for the HBL. |
| Delivery Address | Enter the Delivery Address for the HBL. This address will be referred while attempting Door Delivery. |
| Released Notes | Enter the Release Notes for the HBL. |
- Notes
| Field | Description |
| Exception Notes | Enter the Exception Notes, if any, for the HBL. |
| Accounting Notes | Enter the Accounting Notes, if any, for the HBL. |
| Internal Notes | Enter the Internal Notes, if any, for the HBL. |
| E-Guarantee By | Enter the details for E-Guarantee. |
| External Notes | Enter the External Notes, if any, for the HBL. |
| IPI Event Notes | Enter the IPI Event Notes, if any, for the HBL. |
Click on Save once done.
Multiple Copies of HBL
To create a number of copies of an HBL, click on Create Empty HBL, on the left of New HBL.
Detention Notice
Once the customer has released the cargo and customs release has also been processed, the cargo concerned has to be released by the CFS as well. However, in case of any existing discrepancies when the consignment cannot be released and a Detention Notice gets printed.
Select any of the provided fields to update the reason for inability to release the cargo.
Send Alert
Under HBL, find the option to relay alerts to the user indicating the current status of the shipment. Click on Send Alert to proceed.
Verify the email address for intimation through mail and provide an additional email if any. Click on Send Email option once done.
Charges in HBL
To view and update the Charges under HBL, navigate to the Charges section.
Charges applied to HBL can be seen here. To create a new Charge or an Invoice/Bill, follow the Charges section under Income & Expenses.
In case variable storage charges are being applied to your cargo for storage post the Free Days, click on Calculate Demurrage to assess charges.
In the next window, enter an Estimated Pickup Date and click on calculate. Add this to the Invoice for final payment.
