IPI Loading
In this Article
This article provides the steps required in creating a new shipment for manifesting an import.
Note
IPI stands for Inland Point Intermodal, refers to inland points (non–ports) that can be served by carriers on a through bill of lading. This concept streamlines the transportation process by extending the reach of carriers to encompass key inland destinations, contributing to the overall efficiency and connectivity of the logistics network.
Setup
To be able to add a container in Logiware, you should first learn to set up a Master Schedule.
Go to the Dropdown closer to Profile in the right corner >> Organization Settings >> Master Schedule.
Click on Add Destination in the Master Schedule. The destination now fed into the Master will then be available for IPI Loading under Create Manual Container.
Fill-in the requested details and click on Save. You can choose to Add Multi Stop. Specify here the place of origin, destination, frequency etc.
Functional Flow
From the main menu, on the left hand side click Imports > IPI Loading.
Steps
- Click on IPI Loading.
- A new page will be displayed:
The dashboard incorporates various functionalities that can be executed in the context of IPI loading. Let's delve into the details.
LOAD PLAN AND LOAD GUIDE
Load Plan is the overall strategy for loading cargo, while a Load Guide provides specific guidelines and instructions to ensure the proper execution of the loading process. On the dashboard, click Load Plan and Load Guide tab.
Loan Plan
Click on View. Using this window, HBLs in the IPI Inventory can be moved to Load Plan which can subsequently be moved to Load Guide using Move To Load Guide button provided below.
Fill in the following details and click on Save.
| Fields | Description |
| Door | Optional. Enter the Door Number. |
| Unit | Optional. Enter the Unit for the Load guide. |
| Carrier | Optional. Select the carrier. |
| ETD | Select the Date from the drop down. |
| Mode | Select the Mode from the drop down. |
| Seal Number | Optional. Enter the Seal Number. |
Similarly, click on Print Preliminary Load Guide to display the preliminary load guide.
Load Guide
It shows the load number, destination, all and any multi-stop information, start date, end date, as well as the planned and loaded quantity of items loaded.
Note: To access Load guide details, simply click on the View tab.
The Load guide can be edited or updated once it reaches its destination or any delay is there. By clicking on the pen button against the load guide, a new window opens, where the user can edit the information like the ETA, ATA and ATD.
Fill in the necessary details and select the SAVE option.
Load Guide can be filtered on the basis of
- All
- In Transit
- In Process
- Finalized
Inventory
Inventory refers to all the entities, say goods, materials and even supplies stored inside a warehouse. This form of temporary arrangement comes prior to shipping, delivery or selling. In the current times, inventory has become an important part of outreach and generating profits while providing efficiency in the supply chain structure.
Go to Warehouse > Imports > IPI Loading. Click on Inventory.
A new window will appear that provides an overall look at the inventory segregating its constituents in the sections:
Available: Shows the items available in the inventory.
On Hold: Displays the items kept on hold.
Incoming: Holds the items which are to come into the inventory.
Dispatched: Shows the items dispatched from the inventory.
Select the section and the concerned shipment for details.
Understanding the Flow
In the load guide, the HBL can also be marked as loaded. Once the consignment is Mark as loaded as shown below and the Load Guide is ready, it can then be handed over to the warehouse.
In order for the consignment to be handed to the trucker, the Handoffs details need to be filled out.
The current status of the HBL is also visible in the load guide.
Select to Finalize once the consignment arrives and update the details in the load guide.
For instance, the seal number, destination, Actual Time of Arrival (ATA) etc. Click on Save.
The status will then move to Arrived & Closed.
Create Manual Container
Select the Create Manual Container to provide a new entry. Click on Submit to complete the action.
| Fields | Description |
| Start Date | Select an available Start Date for your container. |
| Destination | Select the Destination for your container. This will be auto populated from the Master Schedule setup in your Organization Settings. Refer to Setup section for more. |
| Schedule Type | Select the Schedule Type here. |
You can make your selection and move it to load as shown. Once moved to load, it will get removed from the Inventory.
Feel free to share the search or expand the view using the icons on the top right corner.
Creating Multi Stop Container
- Adding Stops
To add an additional stop for the consignment, go to Load Plan.
Select to Add Stop.
Fill in the requested details and click on Submit.
| Field | Description |
| Destination | Select the Destination from the drop down. |
| Warehouse Name | The Warehouse Name will get auto populated based on the destination selection. |
Multiple stops will then be visible in the load guide here.
- Enable On FWD
Here, multiple stops will not be added but once the forwarding is on, it will be the responsibility of destination to forward it to another destination mentioned in the chain.
For example, here the responsibility lies with Atlanta - USATL warehouse to send it to Austin - USAUS warehouse.
Amend Load Guide
Go to the load guide and click on Amend Load Guide.
Note: This option will be available only for the load guides which are not yet departed.
You will receive a prompt to enter the Amend mode.
For removing a shipment from the load guide, it has to be moved to the load plan. It will then be further removed to inventory and then the consignment can be removed.