Sending Shipping Instructions to carriers using INTTRA
In This Article
This article explains how to use the INTTRA Integration to send shipping instructions to ocean carriers via INTTRA.
Note
What is INTTRA?
INTTRA was founded in 2001 as a joint venture between CMA-CGM, Hamburg Sud, Hapag-Lloyd, Maersk Line, MSC, and UASC to create a standard electronic booking system for the ocean freight industry.
Setup
Before an integration can be used in a booking, it must first be activated in the Administrative panel. See article titled "Setup Integrations".
Note
This article specifically focuses on how to enter the required information for filing shipping instructions with ocean carriers via INTTRA. For more general information on using the Integration function, see article titled "Using Integrations in Bookings".
Navigation
- First find the Integration section in the booking.
- Next, click on the Integration button.
- Then, select INTTRA - SI from the list of integrations:
The INTTRA - SI (Shipping Instructions) panel will appear:
Steps
- You have the choice of selecting All Charges as Prepaid or Collect or specifying each individual category as prepaid or collect.
| Charge Categories (Individual) | Description |
| Basic Freight Charges | Select the Prepaid or Collect option for this individual charge. |
| Origin Port Charges | Select the Prepaid or Collect option for this individual charge. |
| Origin Haulage Charges | Select the Prepaid or Collect option for this individual charge. |
| Destination Haulage Charges | Select the Prepaid or Collect option for this individual charge. |
| Destination Port Charges | Select the Prepaid or Collect option for this individual charge. |
| Additional Charges | Select the Prepaid or Collect option for this individual charge. |
| Other Charges | Select the Prepaid or Collect option for this individual charge. |
Warning
This is very important since it determines how the carrier will charge. You should only use the All Charges selection if all of the categories of charges should be prepaid or collect. Most shipments may need some of the categories to be prepaid and some to be collect. In those cases, you will need to use the categories section to specify the correct settings.
- Document Type - Select the type of BL you want to receive from the carrier, either Bill of Lading or Sea Waybill.
Note
A Sea Waybill is evidence of a contract of carriage and receipt of the goods being transported; whereas a Bill of Lading acts as the contract of carriage and receipt of the goods, while also serving as a document of title affording ownership.
- Bill of Lading - if you choose Bill of Lading, then you will be prompted to enter:
- Number of Originals - the number of originals you want to receive
- Number of Copies - the number of copies you want to receive
- You can also check the box for each of these to be Freighted or unFreighted (meaning with or without charges included on the BL).
- Sea Waybill - if you choose Sea Waybill, then you will be prompted to enter:
- Number of Originals - the number of originals you want to receive. You can also check the box for each of these to be Freighted or unFreighted (meaning with or without charges included on the BL).
- Bill of Lading Release Location - Specify the location city where the freight will be released to the consignee upon surrender of the BL.
- Bill of Lading Release Date - The date of the release.
- Line Move - Specifies the type of move by the ocean carrier (Port to Port, etc.)
- Comments - Include any comments you want to pass to the ocean carrier concerning these shipping instructions.
Submitting the Shipping Instructions
- To send the Shipping Instructions, first click on the Ready to Send SI checkbox:
- Then click on the Submit button:
